The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Leadership Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Essential Duties and Responsibilities include the following; other duties may need to be assigned according to the particular needs of your council and areas of supervision.
- Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary; ordering food when necessary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence – announcements, thank you letters, recommendation letters, customer service letters, congratulation letters, etc.; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
- Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
- Coordinate all Leadership Team meetings and retreats and assist with staff meetings and events as needed.
- Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Leadership Team. Complete projects by assigning work to appropriate staff, including the Leadership Team, on behalf of the CEO.
- Work with the Leadership Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
- Provide event management support as requested.
- Provide hospitality to all guests and help to create a welcoming environment.
- Invest in building long-lasting relationships both externally and internally.
- Attend trainings, all-staff meetings, and events, including evening board and committee meetings.
- Other projects/duties as assigned for the overall benefit of the organization.
- Bachelor’s degree or equivalent work experience.
- Minimum Three (3) years of significant executive support experience, including supporting C-level executives. Nonprofit board experience is highly preferred.
- Experience and interest in internal and external communications, partnership development, and fundraising
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
- Expert level written and verbal communication skills.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Strong ability to execute work with a diversity, equity, and inclusion lens.
- High degree of professionalism in dealing with diverse groups of people, including Board members, leadership team, staff, community leaders, donors, and external partners.
- Make appropriate, informed decisions regarding priorities and available time.
- Ability to complete a high volume of tasks and projects with little or no guidance.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Excellent judgment is essential.
- Ability to switch gears at a moment’s notice.
- Valid Driver’s License and safe driving record. Maintain
- Girl Scouts Membership
- Ability to work a flexible schedule. Evenings and weekends work may be required as job duties demand.
- Must have personal transportation and ability to drive, possess a valid driver’s license, maintain personal auto insurance and meet the council insurance company’s requirements for coverage.
The Council provides a comprehensive and competitive salary and benefits package, which includes medical, dental, vision, life and disability insurance, a 401k plan, and attractive paid time off.
Disclaimer: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.
Background Check Required as Condition of Employment
Girl Scouts of Southern Nevada is an Equal Opportunity Employer (EOE) located in Las Vegas, NV
How to Apply
Click here to apply online.